School Office Manager (2022-2023 School Year)
Company: ACCEL Schools
Location: Strongsville
Posted on: June 23, 2022
Job Description:
Job DescriptionACCEL Schools is seeking a friendly, energetic
and ethical School Office Manager in to manage all office functions
and act as the first point of contact for students, parents and the
general public interested in Strongsville, Ohio for our new school
opening the fall of 2022.With a network of 50 charter schools and
growing, ACCEL Schools employs a diverse staff of passionate
administrators and educators who value research-based practices and
a desire to grow as professionals. We work tirelessly to raise
student achievement, regardless of historical barriers, while
committed to participating in ongoing professional development, job
embedded instructional coaching, and embracing a growth mindset.The
School Office Manager reports to and works collaboratively with the
Principal to receive inquiries about the school, maintain accurate
student records, assist with human resource needs, and fulfill all
clerical needs. All duties are carried out in full compliance with
Federal Educational Records Privacy Act (FERPA) regulations. The
School Office Manager will:
- Work with school leadership to meet goals, create a welcoming
and team-oriented atmosphere, and build an open and honest culture
in line with company values.
- Manage school-wide phone, email, and in-person communications
including:
- Answer phones
- Greet/direct visitors and students arriving at the office
- Implement registration, badging and visiting procedures for
parents and guests
- Help create and distribute school newsletters, surveys, and
other notifications
- Assist with school events such as Parent Orientation, Open
House, school outings, and field trips
- Ensure a clean and welcoming environment is maintained
- Support student enrollment goal and retention processes
including:
- Participate in information sessions
- Produce welcome packets and mailers
- Conduct tours and student/parent orientations
- Input student and staff data into the appropriate systems
- Request and obtain records for newly enrolled students
- Achieve compliance with all federal, state, local and school
student record-keeping requirements such as to:
- Ensure 100% on-time and complete daily attendance
submissions
- Complete all required steps of the truancy process
- Process student withdrawals
- Prepare and maintain transcripts
- Fulfill records requests within policy guidelines
- Establish and maintain student cumulative files and other
records securely and confidentially per federal, state and local
regulations
- Participate in annual student record audits
- Perform administrative support functions such as:
- Preparing reports
- Filing
- Processing incoming and outgoing mail and packages
- Coordinating meetings and events
- Maintaining calendars
- Maintain appropriate levels of office supplies and other
material inventory
- Log and report issues pertaining to office equipment,
technology, custodial, and facilities
- Maintain up-to date transportation logs and coordinate with
transportation officer and vendor as needed
- Maintain meal count lists and communicate monthly food
calendars
- Ensure timely and accurate completion of human resource
processes including:
- I-9 verification for new hires
- Weekly time & attendance submissions for 100% of staff
- Offboarding
- Actively participate in school staff meetings, committee
meetings and professional development events
- Perform other duties as assignedQualifications:
- Associate's degree; Bachelor's degree preferred
- Minimum two (2) years' office management experience
- High proficiency in Microsoft Office products (Excel, Word,
Outlook, PowerPoint)
- Experience learning and mastering new computer programs
- High quality written and verbal communication skills
- Excellent organization and time management skills
- Ability to work independently and contribute to a team
- Professional, punctual and self-motivated
- Understanding and ability to manage confidential
information
- Ability to lift 25 lbs.
- Ability to pass federal and state criminal background checks
(FBI/BCI)
- Experience working in an education setting preferredEQUAL
EMPLOYMENT OPPORTUNITYIt is our policy to abide by all federal,
state and local laws prohibiting employment discrimination based
solely on a person's race, color, religious creed, sex, national
origin, ancestry, citizenship status, pregnancy, childbirth,
physical disability, mental and/or intellectual disability, age,
military status, veteran status (including protected veterans),
marital status, registered domestic partner or civil union status,
familial status, gender (including sex stereotyping and gender
identity or expression), medical condition, genetic information,
sexual orientation, or any other protected status except where a
reasonable, bonafide occupational qualification exists.
#INDSUPPORT
Keywords: ACCEL Schools, Strongsville , School Office Manager (2022-2023 School Year), Executive , Strongsville, Ohio
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